Features

Everything you need to run professional events.

From event creation to certificates, GatherHub provides all the tools you need to manage activities efficiently and professionally.

Event Creation & Scheduling

Build comprehensive events with sessions, activities, and venue management. From one-day workshops to multi-day conferences, with reusable templates and a public event directory.

Rich event builder

Create events with rich text descriptions, SEO settings, custom fields, images, visibility controls, and capacity with waitlists.

Session & activity scheduling

Organize time-blocked sessions and parallel activities with capacity limits, speaker assignments, and individual attendance tracking.

Venue library

Save and reuse venues across events with address, geolocation, capacity, amenities, and photos.

Event cloning & templates

Duplicate events with selective data copying, or save event configurations as reusable templates for faster setup.

Public event directory

List your events on a discoverable public directory so participants can find and register directly.

Registration & Ticketing

Flexible registration options for free and paid events. Collect the information you need with customizable forms, discount codes, and promotional pricing.

Multiple ticket types

Create different ticket tiers with varying prices, benefits, discount codes, and availability windows.

Custom registration forms

Collect buyer and participant details with customizable fields for any information you need.

Bulk participant import

Import participants from CSV or paste for corporate events and pre-registered attendees with validation and error reporting.

Bundle discounts & flash sales

Offer buy-X-get-Y-free bundle deals, early bird pricing, and flash sale countdown timers to drive registrations.

Capacity & waitlists

Set attendance limits and automatically manage waitlists when events fill up.

Payment Processing

Accept payments securely with multiple Malaysian payment methods. Full refund management and organizer payout workflows built in.

Online banking (FPX) & DuitNow QR

Accept instant payments from all major Malaysian banks through FPX or let participants scan a DuitNow QR code.

Manual bank transfer

Accept bank transfers with receipt upload and admin approval workflow.

Refund management

Handle refund requests with a multi-stage approval workflow, bank detail collection, proof uploads, and finance processing.

Organizer payouts

Request payouts with admin approval, bulk processing, commission tracking, and earnings dashboard.

Check-in & Attendance

Track attendance accurately at every level with QR codes, manual check-in, and virtual event support with secret codes.

QR code scanning

Fast, contactless check-in with unique QR codes for each participant. Supports time validation and grace periods.

Multi-level tracking

Track attendance at the event, session, and activity level for detailed participation records.

Online QR & secret codes

Support virtual events with online QR check-in and secret code redemption for remote participation.

Mobile check-in

Check in participants from any device with our mobile-friendly interface and real-time dashboards.

Certificates & Recognition

Generate professional certificates with flexible eligibility rules. Recognise participation with certificates that carry a QR code.

Customizable templates

Design certificate templates with your branding, colors, and layout preferences.

Eligibility rules & scoring

Set attendance requirements, activity completion, and point-based scoring criteria for certificate issuance.

QR verification

Each certificate includes a unique QR code for instant authenticity verification by employers and institutions.

Gamification

Award points, badges, and track leaderboards with streaks to boost participant engagement and recognize top participants.

Team & Collaboration

Work together to deliver great events. Assign roles, manage speakers and sponsors with self-service portals, and accept session proposals.

Crew management

Assign team members with 5 predefined roles, 10 granular permissions, custom overrides, and invitation workflows.

Speaker & sponsor portals

Speakers and sponsors manage their own profiles, upload materials, and view assignments through self-service portals.

Call for papers

Accept session proposals from speakers with a submission and review workflow for conference planning.

Kit distribution

Track swag and kit item collection with variant support, eligibility rules, and collection statistics.

Engagement & Interaction

Boost attendee participation with interactive polls, Q&A, surveys, social sharing, and networking tools during and after your events.

Live polling

Create real-time polls with single or multiple choice options, instant results display, and presenter mode.

Q&A sessions

Enable attendees to submit questions with upvoting, moderation, featured questions, and presenter view.

Post-event surveys

Collect feedback with multiple question types, NPS scoring, analytics, and CSV export.

Social wall & sharing

Display a moderated social media wall with masonry layout, plus share buttons for 6 platforms.

Virtual business cards

Exchange digital business cards via QR codes with vCard download and a contacts management page.

Communication & Insights

Keep participants informed with email and WhatsApp campaigns. Access detailed analytics, generate marketing content, and export comprehensive reports.

Blast email & WhatsApp

Send targeted emails and WhatsApp messages to participants with templates, scheduling, personalization, and delivery tracking.

Marketing content studio

Generate promotional content for your events to share across channels and drive registrations.

Analytics dashboard

Track registrations, attendance rates, revenue, email open rates, and participant engagement with tabbed charts and reports.

Data export

Export participant lists, attendance records, financial reports, and analytics to Excel or CSV.

Recordings & Vendor Marketplace

Monetize event content with recordings and materials, and connect with vendors for services like catering, AV, and photography.

Recordings & materials

Upload session recordings and materials with paid access, purchase flow, and a dedicated viewer page.

Vendor marketplace

Browse a directory of 16 vendor service types, request itemized quotations, and communicate through built-in messaging.

Sponsor management

Organize sponsors by tier with logos, benefits tracking, display ordering, and self-service portal access.

Webhooks

Integrate with external systems using managed webhook endpoints with retries and signature verification.

Security & Compliance

Built with security and privacy in mind.

Two-factor authentication

Secure accounts with TOTP-based two-factor authentication and recovery codes.

Data encryption

All data is encrypted in transit and at rest using industry-standard protocols.

Audit trails

Complete audit logs for all activities, payments, attendance records, and API rate limiting.

Ready to get started?

Create your first event in minutes. No credit card required.